Participating in Simplified Acqusitions at NRL

Our Procurement Authority

The Supply and Information Services Division, Code 3400, specifically the Purchasing Branch, Code 3410 processes NRL procurements falling under the simplified acquisition authorities.  The simplified acquisition authorities are: All procurement requests for supplies, materials or services with an award amount of $150K or less on the open market; firm fixed price procurement requests for supplies, materials or services available through the Federal Supply Schedule (FSS) program or other indefinite-delivery type contracts up to the maximum order limit as specified in the contract; and all procurement requests using the Test program for Certain Commercial Items authority.  This authority, currently scheduled to expire 1 January 2015, covers acquisitions in amounts greater than $150K but not exceeding $6.5M. Procurements exceeding this authority are the responsibility of the NRL Contracting Division, Code 3200. 

Getting Started

If you would like to be considered for future procurement opportunities, email your company information to SolQnA@nrl.navy.mil or mail to:

Naval Research Laboratory
Purchasing, Code 3410
4555 Overlook Avenue
Washington, D.C.  20375-5000

Additionally, Purchasing, NRL Code 3410, has set aside Monday mornings as "Vendor Days" to allow contractors/vendors an opportunity to visit and meet the Contracting Officers/Purchasing Agents.   Mondays during the month of September as well as those during Christmas Holidays are excluded.

Please contact the Receptionist at (202) 767-9288 to schedule an appointement.  

How to Respond to Solicitations

All Requests for Quotations (RFQs) issued by the Supply and Information Services Division will be posted on this website for download by potential quoters.   The RFQs are in PDF format and are viewable with the Adobe Acrobat Reader.   Amendments to these RFQs will also be posted on this website for download. 

If you choose to participate in a particular solicitation it is your responsibility to check this website on a regular basis.   This will ensure that you receive any amendments that are issued to a particular RFQ that you may have interest in.

Questions regarding any RFQs should be addressed to the Contracting Officer at the fax number stated in the RFQ or via email to SolQnA@nrl.navy.mil .   Please reference the RFQ number on the subject line of the email.  Any questions must be submitted to the Contracting Officer at least five (5) working days in advance of the closing date for the RFQ.

The answers to any questions that are submitted will be provided to all potential quoters in the form of an amendment to the RFQ posted on this website.

The submission of all responses to RFQs posted on this site must be in writing by the closing date, time and the place specified in the RFQ.

Current Solicitations (combined synopsis/solicitations are listed below)

RFQ Number Issue Date Amendment Issue Date Current Closing Date Description View
Synopsis
N00173-14-Q-0497 11/4/14 N/A 11/28/14 Install Service Platforms with Access Ladders 14-Q-0497
N00173-15-Q-0001 N/A N/A N/A AC System 15-Q-0001
N00173-15-Q-0007 11/6/14 N/A 11/12/14 CubeSat Components 15-Q-0007
N00173-15-Q-0014 11/20/14 N/A 12/1/14 PowerEdge R720 and Tape Library 15-Q-0014
N00173-15-Q-0015 N/A N/A N/A MacBook Pro 15-Q-0015
N00173-15-Q-0016 11/21/14 N/A 12/2/14 Pulse Magnetron Transmitter 15-Q-0016
N00173-15-Q-0017 11/21/14 N/A 12/2/14 Composite Antenna, Accessories, & Testing 15-Q-0017
N00173-15-Q-0024 N/A N/A N/A MAG-3 Three-Axis Magnetometer 15-Q-0024
N00173-15-Q-0029 N/A N/A N/A Support for Industrial Hygienist Program 15-Q-0029
N00173-15-Q-0030 N/A N/A N/A Provide Sidewalk and Handicap Parking 15-Q-0030

Combined Synopsis/Solicitation

The following combined synopsis/solicitation have been posted to the Federal Business Opportunities (FedBizOpps.gov)website.  The FedBizOps notice also provides instructions for preparing and submitting quotations.  No written solicitation will be issued.  This information is provided for your convenience.

Solicitation Number  Date Posted                   Title Response Date

 

Notice to Unsuccessful Vendors

Notification to unsuccessful contractors/vendors will only be given if requested. When a contractor/vendor requests information on an award, which was based on factors other than price alone, the notification will include a brief explanation of the basis for the contract award decision, but will not include a point by point comparison with the successful quote.

NRL Purchase Card Program

NRL promotes a highly successful purchase card program with over 300 cardholders. Our cardholders represent scientists, engineers, support personnel and contracting officers.  For additional information about participating in the purchase card program please contact our Agency Program Coordinator, via e-mail or phone at (202) 404-8165.

Frequently Asked Questions

What do you do if the items or services that I quote on are not the same as those requested?

If a contractor/vendor has offered something different than the NRL requester has asked for, the Contracting Officer/Purchasing Agent will work with the requester to determine if the substituted item(s) or service(s) are acceptable.

What if I am unable to meet the required delivery, but I quote the best price?

The Contracting Officer/Purchasing Agent will contact the NRL requester for the purpose of determining if the delivery date quoted would be acceptable. If the requester relaxes the required delivery date, then all contractors/vendors originally solicited will have to be notified of this relaxed requirement and be permitted to submit a new quote.

How long does it take to award a purchase order after the closing date of the RFQ?

It is the responsibility of the NRL requester to evaluate the technical aspects of a quotation and determine the contractor's/vendor's compliance or non-compliance with the specification requirements. After receipt of quotes, the entire quotation package, exclusive of prices, is forwarded to the requester for a written evaluation. This usually takes only a matter of a few days.

Does the lowest quoter always get the award?

Contracting Officers/Purchasing Agents may evaluate quotations based on price alone or price and other factors (e.g. past performance or quality). If quotes are evaluated on price and other factors, these other factors will be identified and made clear in the RFQ.

Are discounts offered by a contractor in his quote considered in the evaluation?

Often times, contractors/vendors are sometimes willing to extend discounts based on quantity. The buyer will take this type of discount into consideration in the evaluation of the quoted price prior to award. However, prompt payment discounts offered, while greatly appreciated, cannot be considered in the evaluation of quotes.

 

Points of Contact

Reach us by email:

General inquiries: help_supply@nrl.navy.mil

Specific solicitation questions:
SolQnA@nrl.navy.mil

Payment by Credit Card:
Submit invoices per Block 19 of the purchase order or contact help_supply@nrl.navy.mil for assistance.

Other payment methods inquires:
Submit invoices per Block 19 of the purchase order or contact apinvoices@nrl.navy.mil for assistance.

Reach us by phone:

Small Purchase (General) (202) 767-9288
Purchasing Branch Head (202) 767-2303
Deputy Supply Officer (202) 767-3778
Supply Officer (202) 767-3446

  Small Business Participation

Open market acquisitions with an anticipated value greater than $3000 are set aside by law exclusively for small businesses regardless of the procurement vehicle.   The NRL Supply and Information Services Division has very stringent small business participation goals that we make every effort to meet.   Small business participation in the procurement process, here at NRL, continues to grow. 

For more information visit the U.S. Small Business Administration at SBA.Gov

  FedBizOpps

Proposed Acquisitions between $25,000.01 and $150,000 will be synopsized on the Federal Business Opportunities Website for 15 days prior to solicitation.   The Contracting Officer will consider each individual procurement as to its complexity, availability and urgency when establishing the response time to the RFQ. 

  SAM

The System for Award Management (SAM) is a free web site that consolidates the capabilitites you used to find in CCR/FedReg, ORCA and EPLS.   All Contractors must be registered in SAM. 

User guides and helpful hints for SAM can be found at the Service Desk:  http://www.FSD.gov

 Contractors On-Site

Requirements for On-Site Contractors

 Closed RFQs

Closed RFQs FY14
Closed RFQs FY13

Links of Interest

D&B
Federal Bus Opportunities (FedBizOpps)
NRL Contracting Division
Small Business Administration (SBA)
System for Award Management (SAM)